What to write down, and how to keep it true

How it works

1. Work out which of your systems the file is actually for.
2. Write each document so it records the decision and the conditions under which it holds, not the state on the day.
3. Give every page an owner and a trigger, so a change in the business is what reopens it.

The handbook and the working files

• The handbook

  176 pages, as PDF, EPUB and the web edition

  Which of your AI uses the regulation reaches, what each document is for, and how to keep it current.

• 

  Ten printable forms

  PDF

  One sheet for each document the handbook asks you to keep, to print and write on.

• The forms to type into

  Word file and spreadsheet

  The same ten forms as a Word file you type into, and the inventory as a spreadsheet.

• 

  A worked set

  PDF, with the forms

  All ten forms filled in for one company across a year, so you can see how much goes in each box.

The working set

Ten forms, one for each document the handbook asks you to keep, plus a worked set showing every one of them filled in for a single company across a year. Print them and write on them, or copy the headings into whatever your company already uses. Every chapter that has a form says which sheet to open, which fields take the thinking, what a filled line looks like, and when it is read again. The forms are kept current on their own, so a change in the regulation reaches them without waiting for a new edition of the book.

• The worked set
• The inventory
• The oversight record, including the question nobody writes down - how much time the person actually has

What is in the book

1. What the law makes of you

   1. Which of your AI the law touches
   2. The day you stop being a user
   3. The dates that apply to you

2. Before you put AI into a process

   1. The obligation you already missed
   2. The uses that are simply forbidden
   3. Deciding whether a use is high-risk

3. The measures inside the process

   1. Telling people they are dealing with a machine
   2. Oversight that is not a rubber stamp
   3. What the system has to remember
   4. The data you put in

4. The file, and keeping it true

   1. What the file has to contain
   2. The records that are yours, not the vendor's
   3. How long you keep it
   4. Keeping it true

5. When something changes

   1. The day the model changes under you
   2. When something goes wrong

6. One company, all the way through

   1. One company, all the way through

What you'll learn

• What each required document is for, in plain terms, and what a usable version of it looks like.
• How to write a record that survives a model version change instead of being invalidated by it.
• Which decisions need a lawyer and which are yours to make and write down.
• How to size the work so one person with another job can keep it current.

Who it's for

The authors

• Ivan Zdravkov
• Kostadin Penchev

Evidence

Every requirement the book describes is tied to the article it comes from, checked against the current text of the regulation, including its 2026 amendment. When the regulation changes, the book is updated and the new version appears in your library.

• Under the EU AI Act, the technical documentation of a high-risk AI system is drawn up before the system is placed on the market or put into service, and is kept up to date.

Questions

Do I need a lawyer to use it?

For most of the file, no. The book shows what each document is for and what a usable one looks like, so you can write it yourself. The few decisions worth a lawyer's signature are marked, so you know exactly when to ask and what to ask.

Will it help me decide whether my system is high-risk?

Yes. It walks you through how the classification works and the questions to put to each of your systems, so you reach the decision yourself and write down why it holds.

Can I edit the files?

Yes. The ten forms come as a Word file you type into and the inventory as a spreadsheet, as well as the printable PDF.

What happens when the rules change?

You get the update at no extra cost. The book is kept current with the regulation, and your library always holds the latest version.

Is this a subscription?

No. You buy the book once.